Privacy Policy

Profile Partners GmbH & Co. KG places great importance on protecting your privacy and your personal data as well as the necessary data security and thus collects, processes and uses your personal data only in line with the principles described below as well as the stipulations of the EU General Data Protection Regulation and the German Federal Data Protection Act applicable to Profile Partners GmbH & Co. KG.

Name and Address of the Controller
Your Personal Data
General Information on Data Processing
Provision of the Website and Creation of Log Files
Use of Cookies
E-Mail Contact
Use of Google Web Fonts
Data Subject Rights
Links to Other Websites
Security
Availability and Changes

1. Name and Address of the Controller

The controller in the sense of the EU General Data Protection Regulation (hereinafter “GDPR”) and other national data protection laws of the EU Member States as well as other applicable data protection regulations for the operation of the website www.profilepartners.com (hereinafter “Website”) is:

Profile Partners GmbH & Co. KG
Petersplatz 8
80331 Munich
Germany

Tel.: +49 (0)89 189 467-0
E-mail: info@profilepartners.com
Website: www.profilepartners.com

represented by its executive management:
Salvatore Cuccu, Lisa Davey

(hereinafter “Profile Partners”, “company” or “we”).

Where you wish to object the collection, processing or use of your data by us as in accordance with this Privacy Policy in whole or for individual measures, you may send your objection by e-mail to privacy@profilepartners.com or letter to the contact details above. You may also use these contact details to obtain information in relation to your personal data at any time and free of charge.

2. Your Personal Data

‘Personal data’ means any information relating to an identified or identifiable natural person (hereinafter “data subject”). You are not required to communicate personal data to us when visiting our website. Personal data, such as your name, phone number, mail and e-mail address, date of birth and phone number, will be captured only if you provide us with such data voluntarily or consented to it being captured. For technically required data, please see the explanation under „IV. Provision of the Website and Creation of Log Files” and “V. Use of Cookies”.

3. General Information on Data Processing

3.1. Scope of Personal Data Processing

We use this website to process personal data (hereinafter also “data”) of data subjects, i.e. of website visitors, to the extent that this is necessary to provide a functional website as well as our contents and services. Personal data of our users is regularly processed only after the user has given his or her consent to such processing. This does not apply in cases in which processing of the data is permitted under legal regulations, necessary to perform a contract or technically required.

3.2. Legal Basis for Personal Data Processing

To the extent that we obtain consent from the data subject for processing operations of personal data, point (a) of Art. 6(1) GDPR serves as legal basis.

If processing personal data is necessary for the performance of a contract to which the data subject is party, point (b) of Art. 6(1) GDPR serves as a legal basis. This also applies to processing methods required to take steps prior to entering into a contract.

Where personal data processing is necessary for compliance with a legal obligation to which our company is subject, point (c) of Art. 6(1) GDPR serves as a legal basis.

If processing is necessary in order to protect the vital interests of the data subject or of another natural person, point (d) of Art. 6(1) GDPR serves as a legal basis.

Where the processing is necessary for the purposes of a legitimate interest pursued by our company or by a third party, except where such interest is overridden by the interests or fundamental rights and freedoms of the data subject, point (f) of Art. 6(1) GDPR serves as legal basis for such processing.

3.3. Data Erasure and Retention Period

The data subject’s personal data will be erased or blocked once the purpose of retention ceases to be relevant. In addition, data may be retained if this is provided for by the European or national legislator in legal EU regulations, laws or other regulations to which the controller is subject. The data will also be blocked for further processing or erased once a legally prescribed retention period expires, unless further retention of the data is required for the performance of a contract.

4. Provision of the Website and Creation of Log Files

4.1. Description and Scope of Data Processing

Where the website is merely used for information purposes, we will collect the technically required personal data transmitted by your browser to our server or provider only for being able to display our website to you as well as to ensure its stability and safety.

For the hosting and technical provision of our website, we engaged the company united-domains AG, Gautinger Straße 10, 82319 Starnberg, Germany (hereinafter “united-domains”). We concluded the processing agreement required under data protection law as per Art. 28 GDPR with united-domains. According to this agreement, united-domains undertakes to ensure the necessary protection of your data and to process data under the applicable data protection provisions exclusively on our behalf and in accordance with our instruction. Further information on united-domains is available on the website https://www.united-domains.de/.

united-domains provides the following data in log files:

(1) the accessed URL,
(2) the used browser type and version (where you consented to a transmission in your browser settings),
(3) the operating system,
(4) date and time of the server request,
(5) the transmitted data quantity,
(6) the previously accessed website (where you consented to a transmission in your browser settings),
(7) the IP address of the user or requesting provider.

The data will be stored by united-domains on servers hosted in Germany. united-domains uses this information for the indicated purpose on our behalf as well as for own purposes to optimise its services. The data is neither autonomously used by united-domains nor disseminated to third parties without authorisation. This data is not stored together with other personal data of the user.

4.2. Legal Basis for Data Processing

The legal basis for the temporary retention of the data and the log files is point (f) of Art. 6(1) GDPR.

4.3. Data Processing Purpose

Temporary retention of the IP address by the system is necessary to ensure that the website contents can be delivered to the end device used by the user. To this end, the user’s IP address must remain retained for the duration of the session.
All of the aforementioned information ((1) – (7)) is retained in log files to ensure the functionality of the website. In addition, the data serves us to optimise the website and to ensure the necessary security of our IT systems. The data is not evaluated for marketing purposes.

4.4. Retention Period

The maximum retention period of the log files for the aforementioned purposes is 14 days.

4.5. Objection and Elimination Option

Capture of the data to provide the website and to retain the data in log files is necessary to ensure the operation of the website. The user has no option to object.

5. Use of Cookies

5.1. Description and Scope of Data Processing

Our website uses cookies. Cookies are text files retained in or by the Internet browser on the user’s computer system. Cookies cannot run programmes or transmit viruses to your computer. Where a user accesses a website, a cookie may be retained on the user’s end device. Such cookie contains a characteristic string allowing to unequivocally identify the browser the next time the website is accessed. Some of the cookies we use will be erased again after the end of the browser session, meaning when you have closed your browser (“session cookies”). Other cookies remain on your end device and allow us to recognise your browser the next time you visit our website, provided that you have given your consent.

With the following information, we provide you an overview of the cookies used, their period of validity as well as the respective opt-out options.

Technically required cookies:
We use cookies to make our website more user-friendly. Some elements of our website require the accessing browser to also remain identifiable after changing to a different website.

The following technically required cookie will be retained on your terminal and transmitted to us upon each page view:

(1) pll_language (validity: 1 year)

These cookies contain no personal data, which means they do not serve the purpose of personal identification.

We only use the described technically necessary cookie on our website.

5.2. Legal Basis for Data Processing

The legal basis for personal data processing using technically required cookies is point (f) of Art. 6(1) GDPR.

5.3. Data Processing Purpose

Technically required cookies are used to allow you to use our websites. Some functions of our website cannot be provided without using cookies. These require that the browser is recognised even after a change to a different website. We use the pll_language cookie, for example, to store the language code of the last page visited on our website. The user data collected by technically required cookies is not used to create user profiles.

5.4. Retention Period, Objection and Elimination Option

Cookies are retained on the user’s computer and transmitted from there to our website. Consequently, you also have full control over the use of cookies as a user. By changing the settings in your Internet browser, you can disable or limit the transfer of cookies. Cookies existing on your computer may be erased at any time. This can also be done automatically. If cookies are disabled for our website, it might no longer be possible to use all functions of the website in full.

6. E-Mail Contact

6.1. Description and Scope of Data Processing

We can be contacted using an e-mail address provided on our website. In this case, the user’s personal data transmitted will be retained. The scope of the processed personal data and the piece of personal data processible in a given case may differ depending on the correspondence. This includes, in particular, the following data:

(1) your first and last name;
(2) your company;
(3) your address details (address, postcode, city);
(4) your communication data (e-mail address, phone number, website);
(5) resulting correspondence.

Your data or the resulting correspondence is exclusively processed by us. It may be necessary to forward the data to one of our partners to process your request. In addition, the data is not forwarded to third parties. The data is exclusively used for the conversation started by the user in order to contact you by phone, mail or e-mail in relation to your enquiry.

6.2. Legal Basis for Data Processing

Legal basis for the processing of data transmitted in the course of sending an e-mail is point (a) of Art. 6(1) GDPR. If the contact established by the user is aimed at concluding a contract, point (b) of Art. 6(1) GDPR can be stated as the legal basis for processing.

6.3. Data Processing Purpose

The processing of your voluntarily provided personal data by e-mail serves us to process your contact and inquiries about possible contract negotiations and discussions.

6.4. Retention Period

The data will be erased once it is no longer required to achieve the purpose of its collection. This applies to the personal data transmitted by e-mail once the respective conversation with the user has been terminated. The conversation is deemed terminated once it can be seen from the circumstances that the relevant issue has been resolved conclusively.

6.5. Objection and Elimination Option

The user may withdraw his or her consent to personal data processing at any time. If the user contacts us by e-mail, her or she may object to the retention of his or her personal data at any time. In such a case, the conversation cannot be continued. Notice of withdrawal may be given at any time using the contact details under I. as well as the following e-mail address: privacy@profilepartners.com. See also VIII. All personal data retained in the course of contact will be erased in this case.

7. Use of Google Web Fonts

To ensure uniform presentation of fonts, this website uses web fonts provided by Google Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA (hereinafter “Google”). All fonts used on the website are locally integrated, so that no data (e.g. your IP address) will be exchanged between your browser and Google.

8. Rights of Data Subjects

If your personal data is processed, you are the data subject under the GDPR entitled to the below rights towards the controller:

8.1. Right of Access

You can request confirmation from the controller whether we process personal data relating to you.
If such processing takes place, you can request the controller to provide you with the following information:

(1) the purposes of personal data processing;
(2) the categories of personal data concerned;
(3) the recipients or categories of recipients to which the personal data relating to you have been or are to be disclosed;
(4) the envisaged period for which the personal data concerning you will be stored, or, if not possible, the criteria used to determine that period;
(5) the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning you or to object to such processing;
(6) the right to lodge a complaint with a supervisory authority;

You have the right to obtain access to information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you have the right to be informed of the appropriate safeguards pursuant to Art. 46 GDPR relating to the transfer.

To exercise your free right to information, please contact us directly via the contact details that are provided in our legal notice, or make direct contact with our Data Protection Officer (refer to sections I and II).

8.2. Right to Rectification

You have a right to rectification and / or completion vis-à-vis the controller if the processed personal data related to you is incorrect or incomplete. The controller must perform rectification immediately.

8.3. Right to Restriction of Processing

You have the right to obtain restriction of processing of the personal data concerning you where one of the following applies:

(1) if you contest the accuracy of the personal data relating to you for a period that enables the controller to verify accuracy of the personal data;
(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of its use instead;
(3) if the controller no longer needs the personal data for the purposes of processing, but you need them to assert, exercise or defend legal claims, or
(4) if you have objected to processing pursuant to Art. 21(1) GDPR, pending the verification whether the legitimate grounds of the controller override your legitimate grounds.

Where the processing of the personal data concerning you has been restricted, such data may, with the exception of its retention, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
Where processing has been restricted pursuant to the aforementioned conditions, you will be notified by the controller before the restriction is lifted.

8.4. Right to Erasure

a) Erasure Obligation

You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller has the obligation to erase such data without undue delay where one of the following grounds applies:

(1) the personal data concerning you is no longer necessary in relation to the purposes for which it was collected or otherwise processed;
(2) you withdraw your consent on which processing is based according to point (a) of Art. 6(1) GDPR and there is no other legal ground for processing.
(3) you object to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21(2) GDPR;
(4) the personal data concerning you has been unlawfully processed;
(5) the personal data concerning you has to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
(6) the personal data concerning you has been collected in relation to the offer of information society services referred to in Art. 8(1) GDPR.

b) Information to Third Parties

Where the controller made your personal data public and is obliged pursuant to Art. 17(1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, will take reasonable steps, including technical measures, to inform controllers who are processing the personal data that you, as a data subject, requested the erasure by such controllers of any links to, or copy or replication of, that personal data.

c) Exceptions

The right to erasure does not apply to the extent that processing is necessary

(1) for exercising the right of freedom of expression and information;
(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for the establishment, exercise or defence of legal claims.

8.5. Right to be informed

If you have asserted the right to rectification, erasure or restriction of processing vis-à-vis the controller, the controller is obliged to communicate such rectification or erasure of the data or restriction of processing to all recipients to whom the personal data concerning you was disclosed, unless this turns out to be impossible or results in unreasonable burdens.
You have the right vis-à-vis the controller to be informed of such recipients.

8.6. right to data portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. Moreover, you have the right to transmit those data to another controller without hindrance from the controller to which the personal data has been provided, where

(1) the processing is based on consent in terms of point (a) of Art. 6(1) GDPR and
(2) the processing is carried out by automated means.

In exercising such a right, you further have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This must not adversely affect the rights and freedoms of others.
The right to data portability does not apply to any personal data processing that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

8.7. Right to Object

You have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you that is based on point (e) or (f) of Art. 6(1) GDPR.

In this case, the controller no longer processes your personal data, unless the controller demonstrates compelling legitimate grounds for processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

8.8. Right to Withdraw Consent Under Data Protection Laws

You have the right to withdraw your consent under data protection laws at any time. The withdrawal of consent does not affect the lawfulness of processing based on such consent before its withdrawal.

8.9. Right to Lodge a Complaint with a Supervisory Authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes this GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

The data protection authority responsible for our company is the Bavarian State Office for Data Protection, address, Promenade 27 (Schloss), 91522 Ansbach, Germany, postal address: Postfach 606, 91511 Ansbach, Germany, further information is available in the internet at www.lda.bayern.de.

9. Links to Other Websites

This Privacy Policy exclusively applies to the www.profilepartners.com web presence. The websites on this presence may contain links to websites of products of Profile Partners or third parties. These websites are not covered by our Privacy Policy. When you leave the web presence of the website, it is recommended to carefully read the data protection provisions of every website that collects personal data.

10. Security

We take the necessary security measures to protect your personal data against any unlawful or accidental access or any erasure, modification or loss as well as against unauthorised dissemination. We encrypt your data during its transmission via our website and use SSL (Secure Socket Layer) or TLS (Transport Layer Security) connections. We secure our website and our other systems and personal data by appropriate technical and organisational measures, in particular against loss, destruction, unauthorised access, modification or dissemination to third parties.

11. Availability and Changes

You may consult this Privacy Policy at https://www.profilepartners.com/privacy-policy. Moreover, you may store or print this Privacy Policy by using the corresponding functions of your browser.

In case of inconsistencies between the foreign-language and the German translation, the original German text prevails.

We reserve the right to change or customise this Privacy Policy to legal stipulations from time to time, so please make sure that you have the current Privacy Policy available every time you visit our website.

Version: February 2020